Fairfield County, Ohio Request for Proposals (RFP) Temporary Staffing Services Questions and Answers Question 1 Is this a new initiative or a re-bid/renewal of an existing contract? Answer: This is a new initiative. Question 2 If this is a rebid, who are the incumbent vendors/current service providers, how many active resources are engaged, what are their pricing, and can historical proposals or responses be shared? Answer: Not applicable. This is a new initiative and there are no incumbent vendors. Question 3 If this is a rebid, what positions or staffing classifications have historically been requested? Answer: Not applicable. Question 4 What is the estimated budget or anticipated contract value? Answer: No budget has been allocated at this time. Question 5 Can the County provide historical spending or usage data for this contract? Answer: Not applicable. Question 6 Have there been any challenges, pain points, or concerns with existing vendors? Answer: Not applicable. This is a new initiative. Question 7 How many contract awards does the County anticipate making? Answer: The County has not established a specific number of awards. One or more contracts may be awarded if determined to be in the County's best interest. Question 8 Is there a local vendor preference? Answer: No. However, any selected vendor(s) must be able to efficiently recruit, screen, and onboard temporary employees in a manner that is convenient for Fairfield County operations. Question 9 What are the evaluation criteria and weighting? Answer: Please refer to the evaluation criteria contained in the RFP. Question 10 Will vendors be invited to participate in presentations, interviews, or negotiations during the evaluation process? Answer: Contract negotiations, if necessary, will occur after proposals have been evaluated in accordance with the RFP. Question 11 What is the anticipated timeline for award notification and contract execution? Answer: Please refer to the schedule included in the RFP. Question 12 What volume of staffing requests or annual requisitions does the County anticipate? Answer: The County cannot estimate the number of staffing requests at this time and makes no guarantee regarding the volume of assignments. Question 13 What job categories or staffing classifications are anticipated? Answer: Please refer to the staffing classifications identified in the RFP. Question 14 Must proposers submit pricing for all staffing classifications to be considered responsive? Answer: Yes. Question 15 Is there an employee conversion policy allowing temporary employees to become County employees after a specified period? Answer: Please refer to the RFP. Question 16 Will timekeeping be managed through the County's system or must the staffing agency provide a timekeeping platform? Answer: Timekeeping shall be provided by the vendor. Question 17 Will awarded vendors work directly with County departments or through a centralized office? Answer: The Fairfield County Board of Commissioners will serve as the contracting authority. Awarded vendors will coordinate staffing requests with County departments in conjunction with Human Resources. Question 18 Is subcontracting mandatory? Answer: The County cannot provide a response because the question is unclear. Subcontracting is not addressed as a requirement in the RFP. Question 19 What will be the typical duration of work shifts? Answer: Assignments may be either full-time or part-time depending upon the operational needs of the department. Question 20 How many staffing requests or task orders are anticipated annually? Answer: Please refer to the RFP. Because this is a new initiative, no historical data exists. Question 21 What is the anticipated lead time for vendors to provide qualified personnel? Answer: Please refer to the RFP. Question 22 What is the expected duration of temporary assignments? Answer: Because this is a new initiative, no historical assignment duration data is available. Question 23 How many temporary employees are expected to be employed at one time? Answer: No estimate is available because this is a new initiative. Question 24 How will staffing requests be communicated to awarded vendors? Answer: If a contract is negotiated or awarded, communications may occur through a variety of methods as determined appropriate by the County. Question 25 The RFP contains two different proposal submission deadlines. Which deadline is correct? Answer: The correct proposal submission deadline is Monday, September 7, 2026, at 4:00 p.m. Question 26 Does Fairfield County require a specific Non-Collusion Affidavit form? Answer: No. Vendors may submit their own standard Non-Collusion Affidavit. Question 27 Must the Signature Page be included with the proposal submission? Answer: Yes. The proposal submission must be signed. Question 28 Section 8.7 references "required County forms." Are there any additional forms that must be submitted with the proposal? Answer: No additional County forms are required with the proposal submission. Additional forms may be required only if a vendor is selected and a contract is awarded. Question 29 Is registration with the Ohio Secretary of State required at the time of proposal submission? Answer: No. Registration must be completed prior to contract award. Question 30 Does the County provide evaluation or bid preferences for local businesses or certified businesses (MBE, WBE, DBE, SBE, etc.)? Answer: No. Please refer to the RFP for the evaluation criteria. Question 31 Approximately how many positions or staffing referrals does the County anticipate annually? Answer: The County cannot estimate the number of referrals or staffing assignments at this time. Question 32 Will staffing experience supporting federal government agencies satisfy the RFP requirement for experience providing temporary staffing services to public-sectors or comparable organizations? Answer: Yes. Question 33 Could the County please provide the minimum education, years of work experience, required skills, and certifications, if any, for each staffing classification so vendors can prepare accurate pricing? Answer: Not available. Question 34 Although the County confirmed that no budget has been allocated at this time, could the County please confirm whether any expected bill-rate ranges or maximum bill rates have been established for the staffing classifications? Answer: Nothing available. Question 35 Do you have specific job titles to follow for pricing? Answer: The RFP provides the information we want to see in a proposal. General positions are listed in the RFP. Section 8.5 of the RFP permits hourly bill rates or markup percentages. Question 36 Please clarify how markup-based proposals will be calculated and normalized against fixed hourly bill rates for pricing evaluation, including the applicable pay-rate basis and overtime/holiday calculations. Answer: Pricing should be reflected in either an hourly rate inclusive of fees or as percentage markup against the hourly rate paid to the temporary employee based upon the position being filled. The hourly rate of the position being filled will be provided to the agency when the request for placement is made. Question 37 Must we submit a license to do business in Ohio with our response, or can we provide it upon award? Answer: Any selected vendor must be licensed to do business in the State of Ohio at the time of award of contract. Question 38 Section 4 lists a Contract Start Date of October 1, 2026, while Section 5 states the contract term will commence on or about December 1, 2026. Please confirm the correct anticipated contract start date. Answer: Contract start date is October 1, 2026, but could vary due to negotiations with any chosen vendor(s). Question 39 Must we submit pricing for all categories, or can we select those that best suit our capabilities? Answer: We are looking for pricing for all positions. Question 40 Are we expected to quote on only the five positions listed in Section 8.5 or are we expected to provide pricing for the additional categories listed in the RFP Section 3, Purpose and Scope of Services? Answer: We are looking for pricing on all positions. Question 41 To price for the category of IT Support, we would appreciate clarification on the specific titles you wish to fill. Can you please specify the IT support positions you seek to fill? Answer: IT positions could vary based on operational need but would primarily be for customer support positions. Question 42 Please clarify which background checks vendors need to conduct? Answer: Ohio BCI. Question 43 Please clarify which drug screen panel vendors need to conduct? Answer: 10 panel screens. Question 44 Refer to 7. Minimum Qualifications – Proper licensing and authorization to conduct business in Ohio, on page no. 3, please confirm if our license to do business in Ohio will suffice the requirement? Answer: License to do business in state of Ohio. Question 45 Refer to 7. Minimum Qualifications - Positive references from at least three clients, on page no. 3, Please clarify if we can use commercial references? Answer: Please refer to 7 in totality- (3 years of experience in providing temporary services to public sector or comparable organization)- references should be applicable. Question 46 Refer to Section 8.3 Staffing and Recruitment Approach. Please clarify if County has any specific timeline for emergency staffing needs? Answer: Emergency is typically within 24 hours of request. Question 47 Refer to section 8.5 pricing approach, Pricing for payrolling Temporary candidate has been asked. Please clarify if we can provide markup for any of the payroll candidates being provided by the County? Answer: We are asking what markup would be charged for payrolling services. Question 48 Refer to section 8.6 insurance requirements. Please clarify if we can provide a sample certificate of insurance as proof? Answer: Current certificate=proof of insurance. Question 49 Refer to section 15 signature page, please clarify where we should put this section in our proposal? Answer: Signature page should be provided with proposal. Location is non-determinative. Question 50 In Q&A, it is mentioned to vendors to provide their own standard Non-Collusion affidavit. Please clarify if we can provide a non-collusive statement on company letter head? Answer: Yes. Question 51 Refer to section 8.7 required certifications and forms. Please clarify what we need to provide under the Equal Employment Opportunity Statement. Do we need to provide any specific statement on our cover letter? Answer: Your statement and policies. Question 52 On page no. 1, there is a list of 13 positions, but on page no. 4 it is mentioned to provide a pricing proposal to provide only for 5 positions, please confirm if we need to provide price proposal for only 5 positions or for 13 positions? Answer: Please include all.