Real Estate Records and E-Filing Services

The Big Horn County Clerk's office handles the recording of all real property records such as deeds, mortgages, releases, covenants, and others, which are placed as permanent public records. Military discharge papers are also recorded upon request but are not open to the public. Birth and death certificates are recorded at the state level by the Vital Records Division of the Wyoming Department of Health, which can be contacted at (307) 777-7591.

The Big Horn County Clerk's office handles the recording of all real property records such as deeds, mortgages, releases, covenants, and others, which are placed as permanent public records. Military discharge papers are also recorded upon request but are not open to the public. Birth and death certificates are recorded at the state level by the Vital Records Division of the Wyoming Department of Health, which can be contacted at (307) 777-7591. Requirements for recording a document include: * The document must be an original or certified copy; copies cannot be recorded. * Up to legal size (8 1/2” X 14”), with no additional fees based on paper size. * May be double-sided, with each side counting as a page for fee calculation. * All documents must be acknowledged (notarized) in accordance with Wyoming law. * While cover letters are not required, they are appreciated for contact information. * A Wyoming Statement of Consideration, disclosing financial information of the transaction, must accompany each deed submitted for recording. This confidential document is used by the county assessor to determine market value and is the buyer’s responsibility to complete. More information and a downloadable form are available on the state of Wyoming’s website at http://taxappeals.state.wy.us/FinalDraft.pdf. * Documents must be clearly readable and reproducible. * Proper fees must accompany any recording, as set by Wyoming State Statute 18-3-402. Recording Fees: * Any Instrument First Page: $12.00 * Each Additional Page: $3.00 * More than 5 grantor or grantees of a different surname – each additional: $1.00 * More than ten sections, 1/4, 1/4 sections, blocks or tract descriptions – each additional: $1.00 * More than 2 release of mortgages listed on document – each additional: $2.00 * Certification: $5.00 (applicable copy fees will be added) * Copy of Public Record: $0.35 plus tax For documents with multiple legal descriptions, the office should be contacted for guidance on fees. The Clerk's office does not provide legal advice or document preparation assistance, recommending seeking an attorney for such matters. They can determine if a document is in recordable order and provide local title company names for research, but are not bonded to do extensive research. **E-FILING** Big Horn County accepts e-filing of documents through Simplifile.com. Users need to register with Simplifile to file documents electronically. Once verified, documents are transmitted to The Big Horn County Recorder's Office, reviewed for necessary recording components, and recorded in the order received. Documents needing correction are returned via Simplifile. Most documents are recorded on the day received. E-filings are accepted Monday through Friday from 8:00 AM to 4:00 PM; submissions outside these hours will be processed the following business day. **ALL RECORDS NOW AVAILABLE ONLINE** The entire vault of Big Horn County records is now available digitally. Research can be conducted from home or office using ARCASearch for tract/abstract books and all public recorded documents prior to January 1976, and iDoc Market for all abstract information from January 2020 to present, including all recorded documents from 1976 to present. During normal business hours, both ArcaSearch and iDoc sites are available free of charge on computers in the vault. Physical books also remain accessible free of charge during normal business hours. As of July 1, 2021, the office no longer hand abstracts in track and subdivision books. **ArcaSearch Historical Records Research Site** https://gov.arcasearch.com/uswybhe/ This site offers daily, monthly, or annual subscription fees. It includes: * All Track Books including Subdivisions through January, 2020 (more recent abstract information is on iDoc Market). * All Grantor/Grantee Books. * Brand Books. * Corner Records through January, 2020 (more recent filings on iDoc Market). * Plats and Records of Survey through January, 2020 (more recent filings on iDoc Market). * Commissioner Minutes through January, 2021 (more recent minutes on the Big Horn County Website). * All recorded public documents prior to 1976. Users can easily locate, view detailed indexing, and print images. Typewritten documents are OCR coded and searchable by keywords. **IDoc Market Site** www.idocmarket.com. This site offers daily, monthly, or annual subscription fees and contains the most recently recorded documents: * All abstract information January 1, 2020, through present, including associated documents from 1976 to present. Older abstract information and documents prior to 1976 are only available on ArcaSearch. **Disclaimer** While efforts are made to ensure accuracy and correct errors, no guarantee is made regarding the accuracy of information on these sites. All information should be independently verified. The clerk's publicly available websites are for information purposes only and are not official records. The clerk is not responsible for inaccuracies. Images copied from these sites are not certified true and correct copies; certified copies can be purchased. Users agree to indemnify and hold harmless the Big Horn County Clerk and involved parties from any damage caused by accessing this information over the Internet. iDOC LINK Click here. © Big Horn County, Wyoming. All Rights Reserved. | Website Designed by Waves Web Design Privacy Policy