Haines City Clerk's Office: Key Functions & Services

The Haines City Clerk's Office serves as the central hub for city information and manages several key municipal functions. The City Clerk serves at the pleasure of the City Commission.

Residents seeking audio links for City Commission meetings can contact the Clerk's office. The office is available by phone at (863) 421-9921 or by email at [email protected] to request the meeting link.

Beyond meeting access, the office manages cemetery services, including burial location assistance, the issuance and transfer of cemetery deeds, and the coordination of monument installations. The office also maintains cemetery records.

Election administration is another significant responsibility. The City Clerk's Office handles candidate qualifying, campaign reporting, and legal advertising. The office conducts general, special, and run-off elections.

The office also acts as custodian of the city seal and oversees records management and disposition. Agendas, minutes, ordinances, and resolutions are managed and available through the Clerk's office. Residents requesting public records should contact the City Clerk.

The City Clerk's Office also assists with advisory board management. This includes attending board meetings, preparing official minutes, and announcing available board positions. An Advisory Board Application is available in PDF format.